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« on: July 31, 2008, 08:10:44 AM » |
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Calendar of Events
May 2008
1 - 31 Recruit students and university teachers for Rotary scholarships and grants
3 District 6110 Assembly - Holiday Inn, Springdale, Arkansas
7 - 19 Meet with incoming board to finalize plans and objectives
10 Solicit applications for GSE Team Leader and Team Members to Japan - District 2620 in the 2008-2009 Rotary year
15 Membership attendance reports due to District Administrator
15 Citation for Meritorious Service Award nominations due to RI
15 Public Relations Award nominations due to RI
June 2008 - Rotary Fellowship Month
TBA GSE Selection Committee meets to select Japan team leader and team members
10 Applications for GSE Team Leader and team members to Japan due to Jim Spears
15 Membership attendance reports due to District Administrator
15 - 18 International Convention, Los Angeles, California
18 - 29 Review membership lists of inactive or delinquent members with Secretary and Treasurer
26 - July 7 Installation of new officers
Youth Exchange Outbound Students go overseas
Youth Exchange Outbound Orientation Camp
Youth Exchange Summer Tours
July 2008 - Literacy Month / Rotary Year Officially Begins
1 Semi-Annual Report Due to Rotary International from Club Secretary; pay RI Dues; pay District 6110 dues to District Treasurer
1 - 11 Hold your first "Official Board Meeting", review membership lists, review Foundation goals, reconfirm Goals and Objectives and club plan, review requirements for Presidential Citation
1 - 11 Hold a Club Assembly to outline your Goals and Objectives and enable your committee chairs to present their plans to the membership
15 Membership Report due to District Administrator
15 Rotary Centers for Peace and International Understanding scholarship
applications due to District Administrator
15 Ambassadorial Scholarship Applications due to District Administrator
15 Kirchner Scholarship Applications due to District Administrator
15 University Teacher grant applications due to District Administrator
30 Club YE Committees conduct in-person interviews with host families
YE Counselors download checklist from website and prepare for arrival of students
YE host families download orientation materials from website
YE short-term students arrive for exchanges
August 2008 - Membership Development Month
9 Ambassadorial/Kirchner Scholarship/Rotary Centers for Peace and Conflict Resolution interviews/selections, Holiday Inn, Springdale, Arkansas
9 University Teacher Grant interviews/selections, Holiday Inn, Springdale, Arkansas
15 Membership attendance reports due to District Administrator
22 Youth Exchange Inbound Students arrive
Youth Exchange Outbound Students go overseas
Club Youth Exchange Committees send District Youth Exchange Office contact information on student's counselor and host families
September 2008 - New Generations Month - Schedule a Program on Youth
2 Alumni Service to Humanity Award nominations due to RI
6 Visit school counselors of Interact/Rotaract Clubs
6 Visit adopted schools to determine needs for mentors, readers and other projects
9 - 14 Zone Meeting - Indianapolis, IN
12 Service Above Self Award nominations due to RI
15 Membership attendance reports due to District Administrator
20 - Oct. 17 GSE inbound team from Japan, District 2620
25 - 28 District 6110 Conference - Holiday Inn, Joplin, Missouri
October 2008 - Vocational Service Month
1 Prorated dues due to RI for and Rotarians added since July 1
1 Ambassadorial Scholarship applications due to RI
1 Rotary Centers for Peace and Conflict Resolution applications due to RI
15 Membership attendance reports due to District Administrator
17 Announce Four-Way Speech contest to schools and media
26 Youth Exchange Halloween Weekend in Fayetteville
November 2008 - Rotary Foundation Month
1 - 30 Outbound GSE Team to Japan, District 2620
7 Contact Schools about RYLA and request nomination
6 - 11 Schedule program to commemorate Veterans Day
15 Membership attendance reports due to District Administrator
15 District Governor nominations for 2011-2012 due to District Administrator
15 Rotary Foundation Distinguished Service Award nominations due to RI
15 Appoint Nominating Committee for next year's officers (President-Elect as Chair)
December 2008
1 Request names for RYLA
1 Deadline for Youth Exchange Long-Term Outbound applications at club level
1 Deadline for Youth Exchange Short-Term Outbound applications at club level
1 - 5 Announce nominating committee nominations for club officers
1 - 15 Club Youth Exchange Committees interview Youth Exchange Applicants and write recommendations to District Youth Exchange Team
1 - 15 Hold elections for club officers for the 2009 - 2010 Rotary year
6 College of Governors meeting, Holiday Inn, Springdale, Arkansas
15 Membership attendance reports due to District Administrator
15 Deadline for Youth Exchange Long-Term Outbound applications with club letters to arrive at District Office
15 Deadline for Youth Exchange Short-Term Outbound applications with club letters to arrive at District Office
31 Notify Rotary International, District Governor, District Governor-Elect, and District Administrator of 2009 - 2010 Club officers
31 Rotary Year is half over - evaluate all goals, objectives, and committees and review Presidential Citation requirements.
January 2009 - Rotary Awareness Month
1 - 15 Review club constitution and by-laws
2 Semi-Annual Report (SAR) is due to Rotary International, pay RI dues, copy SAR to District Governor, and pay District dues to District Treasurer
5 - 20 Conduct Four-Way Test Speech Contest at your club
18 - 25 International Assembly, San Diego, CA
15 Membership attendance reports due to District Administrator
28 Youth Exchange Outbound Interview Weekend
Applications for inbound students for 2009 -2010 begin arriving
Clubs begin selecting inbound students for 2009 - 2010
31 Deliver audio recording of your club's Four-Way Test Speech Contest winner to your Assistant Governor
February 2009 - World Understanding Month
2 Turn in names of students attending RYLA Camp to RYLA Chair.
6 - 8 SCRYE, Tulsa, Oklahoma
o Youth Exchange students and leaders attend SCRYE Conference
o Tulsa Area Rotarians home host students
o District Youth Exchange Team hosts pizza luncheon
14 Assistant Governor's Seminar
14 Four Areas of Service Citation nominations due in RI
15 Membership attendance reports due to District Administrator
March 2009
14 Significant Achievement Award nominations due in RI
15 Membership attendance reports due to District Administrator
20 - 21 Multi District PETS, Fort Smith, Arkansas
TBA RYLA Camp - Heart of the Hills Campground, Tahlequah, Oklahoma
15 DG membership report due to RI
27 Youth Exchange Rebound Orientation weekend to prepare current
Inbound students for return to home countries
April 2009 - Magazine Month
1 Prorated dues to RI for any Rotarians added since January 1
1 Clubs owing $250 or more to RI since July 2008 will be terminated
1 Presidential Citation Forms due to District Administrator
15 Membership attendance reports due to District Administrator
15 Presidential Citation Certification (signed by District Governor) due in RI
May 2009
1 - 31 Recruit students and university teachers for Rotary scholarships and grants
2 District Assembly, Embassy Suites - Rogers, Arkansas
7 - 19 Meet with incoming board to finalize plans and objectives
15 Membership attendance reports due to District Administrator
15 Citation for Meritorious Service Award nominations due to RI
15 Public Relations Award nominations due to RI
June 2009 - Rotary Fellowship Month
10 Solicit applications for GSE Team Leader 2009-2010
15 Membership attendance reports due to District Administrator
18 - 29 Review membership lists of inactive or delinquent members with Club
Secretary and Treasurer
21 - 24 International Convention - Birmingham, England
26 - July 7 o Installation of new officers
o Youth Exchange Outbound Students go overseas
o Youth Exchange Outbound Orientation Camp
o Youth Exchange Summer Tours
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